Advancement in technology makes it possible for any business to set up their workplace even in remote areas. It also allows the employees to work there without any problem. It not only provides an opportunity to hire more capable employees from remote places but also helps cutting down the cost of utilities like rent and food.
Even though there are so many advantages you get from expanding the wings of a business, there are still some of the problems like - employers does not have proper information about their employees. It is hard to check whether the employees are actually working on their assigned tasks or having fun on their productive time. Some of the employee monitoring software are actually working hard to help employers overcome such issues.
What Is Employee Monitoring/ Tracking?
Employee monitoring/tracking is the process of using various surveillance methods for tracking the activities of your employees, to keep an eye upon their productivity. It also helps one in avoiding leakage of any confidential information. It also helps in promoting discipline in the workplace along with boosting the productivity of any employee.
Are There Any Tools For Tracking Remote Employees?
Yes, there are various tools available online to track the activities of any employees' activities and avoid misuse of resources that are provided to them on their workplace. A good tracking software also helps you with email monitoring, software monitoring, telephone tapping, video surveillance, location monitoring, and a lot more.
Some of the tools that are trusted by the employers the most are - Empmonitor, Hubstaff, Active Collab, Monitask, etc.
What Are The Features Of Such Software?
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| Employee Tracking Software Features |
There are some set of features that any employer can look for the employees situated in remote locations. Some of the most common features are listed down below -
1. Time logging
This feature helps the employer to track the login and logout time of their employees. It can help you to monitor the exact number of hours your employees spend working in a day.
2. Screenshot Monitoring
One of the easiest ways to monitor whether your employees are properly utilizing their production hours or not. You can easily differentiate the total timing your employee is working sincerely with the help of screenshots. One can easily track the total hours spent on working, on non-productive things, and one can easily track that none of their confidential information is leaked in any way.
3. Active time tracking
With the help of this feature, one can easily track the total time spent by a person on moving a mouse or typing after they login to their systems.
4. Project management/ task tracking
It is one of the fundamental features that you can expect from any of the monitoring software. This also helps the employers to keep track of the progress on each project they are working on. Best part of using monitoring software is that every feature they provide works well for different geographical regions as well.
5. E-mail monitoring
With this feature, employers can easily keep track of each emails that are sent or received by the employees. And it also helps one avoid spilling of crucial data or files from the office.
6. Keystroke logging
It is an advanced feature that captures the actual text typed or information fed by the keyboard and can be reviewed later by the employer. It is one of the best employee tracking software features, but can cause some legal issues as it is accessing someone’s personal information.
7. Social Media monitoring
It keeps a record of all the social media sites used by an employee and the total time spent on each website. As social media is one of the major cause of goldbricking, this feature is beneficial to diminish employee distraction.
8. Real-time Tracking
This is one of the advance features that allows an employer to track on-screen activities performed by an employee. It restrains employees to perform any kind of non-productive work during working hours.
9. Print tracking
It shows the employer which documents of the company gets printed on remote server and prevents any leaking of any company information. This is the reason why employees, are restricted to print any of there official documents outside the office premises without informing to their managers and team leads.
10. Advanced project management
This feature statistically compares the projects planned and performed by any employees. It also helps in budgeting projects, invoices, etc. This feature, thus, makes it easier to track the progress of a company as a whole.
Conclusion
Monitoring the work of any employee is one of the most crucial things for any employers. As it helps them in tracking their productivity and keep on checking any illegal activities happening inside the firm. Tracking of employees productivity can be illegal and thus, choosing a tool with proper permissions can do wonders. Also, above mentioned are some of the features that you must keep an eye on before choosing it for your company.
