How Employers Are Using Productivity Monitoring Software To Ensure
Discipline In Their Premises
Gone are those days
when activity tracking used to be considered illegal from an employee's end.
Employee monitoring has become a fairly common norm in every reputed
company. To be honest, it is a compulsion in the majority of workforces.
The lockdown has made
WFH compulsory in almost all the companies, as employers worry about their
workers' safety. But it has also posed a substantial threat in front of
them- how to ensure that the employees are actually working and not watching
Netflix during the office hours?
It is exactly where
the best
productivity monitoring software and tools come into play. Such tools assist the
employers to keep a regular check on the employees' screens to let them avoid
goldbricking and ensure data security in the distant workforces. Let us
discuss in brief how these tools are actually helpful:
1. Regular Updates
Maintaining discipline
requires constant surveillance and regular work updates. One commendable
way to do so is by asking your employees to send their work updates from
time-to-time. But it gets difficult to know their actual work status
this way because a lot of the co-workers do not tend to be very honest.
It would be better to
keep a direct check on their activities via their screens. Various
monitoring tools come with features like screen recording, screenshot
capturing, tracking visited websites and apps, etc. This way, you don't
have to rely on any data to check for work progress as you already know what
the employees are doing every second.
2. Track the Suspicious
Tracking
tools let you ensure data
safety even in the distant workforces because you can look up for anything unusual
and avoid it beforehand. It includes over-sharing of data, unwanted
editing of files, unnecessary sharing of data between colleagues, etc.
Once you start
tracking the regular actions of your co-workers, they become more alert with
their movements. Meaning, they are less likely to take any unwanted step or do
anything against the company's guidelines. Activity monitoring, thus,
ensures that everything remains safe and sound in the online premises.
3. Record and Store
Activity tracking does
not end at monitoring and assessing the devices' screens. It includes recording
and storing this data for future references as well. This way, you can
hold the employees responsible for their activities and take necessary steps,
if required.
The first step to
maintaining discipline in any workforce is to follow and implement the rules
strictly. The day you start being lenient with the employees is the day
they start taking things for chances. The quicker you are in taking
actions, the better remains your workforce discipline.
4. Analysis & Graphs
Analyzing user
behavior is very important when assessing the status of your workflow. Productivity
monitoring software like EmpMonitor, Teramind, Hubstaff, etc. provide their
customers with user work analysis in the form of graphs, charts, etc.
This way, the
employers get to analyze the status of pending tasks and train their employees
to work faster for the urgent ones. They can also look for the most
visited websites and applications to understand the sources of distraction,
along with any potential threat to their systems via malware.
5. Time Tracking
As already mentioned
earlier, tracking the status of pending tasks assists employers in keeping a
check on the productivity and work pace of the employees. Time tracking means
recording the total number of productive and non-working hours. It is
very crucial in any workplace, as it is a measure of the actual productive time
of every employee.
When you know the
exact number of hours that your co-workers dedicate to their work, you get to
assess their work justifiably. They cannot pretend to work during
their 9 to 5 routine, and it becomes mandatory for them to take their work
seriously over time.
Also, to grab more
knowledge on how to use tracking tool at its best, you can have a look on
EmpMonitor - Best Employee Monitoring Solution For Business, by this video.
Conclusion
Productivity is an
inevitable issue, be it an online or an offline workforce. Over the
years, employers have always struggled to maintain discipline among the
workers. While keeping an eye on them is, indeed, a good idea, you must
also ensure that you do not hamper their privacy in this process. There
are various such tools available in the market that will let you monitor your
employees' activities. Find the best one that suits your organization
and never miss out on your co-workers' productivity!
